Can I handle stage payments?

Yes. Record each stage payment against the invoice as it is received. The outstanding balance updates each time, so you always know what is still owed on a long job.

Can I break out subcontract trades on a quote?

Yes. Add subcontract work as its own line items on the quote, with a description, quantity and price, so the customer can see the breakdown.

Does it handle VAT for building work?

Yes. You can set a VAT rate and Quoteza calculates the VAT and total, with your VAT number shown on the document.

Quote Software for Builders

Building quotes are bigger and more layered than most trades: materials, labour, subcontractors, plant, and often stage payments across a job that runs for weeks or months. Quote software for builders has to handle that complexity without slowing down the simple jobs, and it has to turn an accepted quote into invoices you can stage the work against.

What makes building quotes harder to price

A builder's quote usually combines materials you buy directly, labour (your own or a gang), subcontract trades, and sometimes plant hire. Pricing each from scratch every time is slow, and a line priced at the wrong rate on a long job turns a profit into a loss before the job is half done.

Builders also work with deposits and stage payments — a quote accepted today might need invoicing in stages as the work progresses, with payments recorded against each stage.

What to include on a builder's quote

A solid building quote sets out scope, price and how and when you expect to be paid.

Materials itemised or grouped clearly with quantities
Labour and subcontract trades broken out
Plant or hire costs where they apply
Stage payment schedule if you are invoicing in stages
VAT shown separately if you are registered
A quote number, date and validity period
Clear terms on what is and isn't included in the scope

How Quoteza helps builders

Quoteza lets you save materials, labour rates and subcontract line items in a catalogue and build a quote from them, with VAT and totals calculated for you. When the quote is accepted, one click turns it into an invoice — and for staged work you can record deposits and stage payments against the same invoice as they come in.

Automated reminders follow up on anything that goes overdue, so you are not spending your evenings chasing clients for the next stage payment.

Frequently asked questions

Try Quoteza free for 7 days

Create real quotes and invoices, manage customers and track payments — no card required.

Try Now

7-day Pro trial • No card required